Bank Guarantee Repository on DGFT portal gets expiry alerts, status tracking and digitally signed notices: Trade Notice No. 23/2026-27
DGFT has deployed new features in the Bank Guarantee Repository Module on its portal. Exporters must now indicate whether a BG is a fresh submission or a replacement, and will get system emails 60 days and 45 days before a BG expires. Regional Authorities can issue digitally signed renewal, encashment and return communications through the portal.
Key facts
- In force
- Features deployed; trade notice dated 28 August 2026
- Who it affects
- Exporters who have furnished Bank Guarantees to DGFT, Advance Authorisation and EPCG holders, banks, DGFT Regional Authorities
- What it is
- New facility
- Section
- Foreign Trade
- Published
- 28 August 2026
In 30 seconds
- Trade Notice No. 23/2026-27 is dated 28 August 2026.
- A “Purpose” field shows whether the BG is a fresh submission or a replacement of an existing BG.
- System-triggered email alerts go to exporters 60 days and 45 days before a BG expires.
- Regional Authorities can generate and digitally sign renewal/replacement, encashment and return communications on the portal.
- BGs declared under the Bills Repository stay in “Pending Acceptance” until the Regional Authority accepts them.
हिंदी में सार
DGFT ने Trade Notice 23/2026-27 (28 अगस्त 2026) से पोर्टल के Bank Guarantee Repository Module में नई सुविधाएँ जोड़ी हैं। अब BG दर्ज करते समय बताना होगा कि वह नई है या पुरानी की जगह दी गई है, और BG की समाप्ति से 60 दिन और 45 दिन पहले निर्यातक को ईमेल अलर्ट मिलेगा। Regional Authority नवीनीकरण, भुनाने और वापसी के नोटिस पोर्टल से डिजिटल हस्ताक्षर के साथ जारी कर सकेंगे।
What has been deployed
By Trade Notice No. 23/2026-27 dated 28 August 2026, addressed to all exporters and members of trade and all Regional Authorities of DGFT, the Directorate has informed that enhanced functionalities have been deployed in the Bank Guarantee (BG) Repository Module on the DGFT Portal. They cover both the Customer Portal and the Back Office interfaces, and are meant to streamline processing and allow proactive monitoring of Bank Guarantees.
The new features
| Feature | What it does |
|---|---|
| “Purpose” field | Indicates whether the BG is a fresh submission or a replacement of an existing BG |
| Expiry alerts | System-triggered emails to exporters 60 days and 45 days prior to expiry of a BG |
| Communications by Regional Authorities | Generated and digitally signed through the portal: renewal/replacement of BG, renewal notice to Bank, encashment notice to Bank, and return of BG to the exporter, as applicable |
| Status tracking | A structured mechanism to track the status of each BG |
The statuses a BG can show
- Pending Acceptance
- Accepted
- Replaced
- Returned on EODC
- Encashment Notice to Bank Issued
- Renewal Notice to Exporter Issued
- Renewal Notice to Bank Issued
When a BG is treated as accepted
BGs declared under the Bills Repository remain in “Pending Acceptance” until accepted by the concerned Regional Authority. Where such a BG is linked to an invalidation file under Advance Authorisation (AA) or EPCG, its status is automatically updated to “Accepted” when the invalidation file is approved.
Why DGFT has done this
The trade notice says the enhancements are intended to reduce paper-based tracking, enable proactive monitoring of expiring BGs, streamline the linking of replacement BGs, and bring uniform, digitally signed communications across Regional Authorities.
What exporters should do
- When declaring a BG, fill in the “Purpose” field correctly — fresh submission or replacement of an existing BG.
- Watch for the email alerts sent 60 days and 45 days before a BG expires, and act on renewal or replacement in time.
- Check the status of each BG on the portal; a BG declared under the Bills Repository is not accepted until the Regional Authority accepts it.
- Refer to the User Manual on the DGFT website, which details the workflows.
Questions and answers
When will DGFT alert an exporter about an expiring Bank Guarantee?
System-triggered email alerts are sent to exporters 60 days and 45 days prior to the expiry of a BG.
What is the new “Purpose” field?
It is a field in the BG Repository Module for indicating whether the BG is a fresh submission or a replacement of an existing BG.
What statuses can a BG have on the portal?
Pending Acceptance, Accepted, Replaced, Returned on EODC, Encashment Notice to Bank Issued, Renewal Notice to Exporter Issued and Renewal Notice to Bank Issued.
When does a BG move from “Pending Acceptance” to “Accepted”?
When the concerned Regional Authority accepts it. If the BG is linked to an invalidation file under Advance Authorisation or EPCG, the status is automatically updated to “Accepted” on approval of the invalidation file.
Published 28 August 2026. Updated 8 October 2026. This report is for general information and is not professional advice. Read the source document before acting on it.