Specimen Newspaper Notice explained: this guide covers what it means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
When Newspaper Notice of Postponement Is Required
If the original AGM notice was published in newspapers (mandatory for listed companies under SEBI LODR Regulation 47): the postponement must also be published in the same newspapers. This ensures that shareholders who learned about the AGM from the newspaper advertisement are informed of the change. For unlisted companies: newspaper publication of postponement is required only if the original notice was published in newspapers.
Specimen Newspaper Notice — AGM Postponement
CIN: | Regd. Office: | Website: | Email:
NOTICE OF POSTPONEMENT OF ANNUAL GENERAL MEETING
NOTICE is hereby given that the Annual General Meeting of , which was scheduled to be held on , , 20XX at at , as per the Notice dated published in on , stands POSTPONED.
Reason: .
Revised Schedule: The AGM will now be held on , , 20XX at at . A fresh Notice of the AGM with the detailed agenda will be issued in due course.
For | — Company Secretary | | Place: | Date:
Publication Requirements
(a) Publish in the SAME newspapers where the original AGM notice was published — 1 English national daily + 1 vernacular daily. (b) Publish BEFORE the original AGM date — members should know about the postponement before the scheduled date. (c) For listed companies: also intimate the stock exchange and upload on the company website. (d) Send individual notice of postponement to all members by the same mode as the original notice (post/email).
Fresh Notice for Rescheduled AGM
When the AGM is rescheduled: a completely FRESH notice must be issued — with full agenda, explanatory statement, proxy form, e-voting details. The fresh notice must comply with the 21 clear days requirement. The original notice stands CANCELLED — it cannot be relied upon for the rescheduled meeting. The fresh notice is also published in newspapers (for listed companies).
Disclaimer: This article is for informational purposes only and does not constitute legal or professional advice. While every effort has been made to ensure accuracy based on the latest laws and amendments, readers should consult a qualified professional before acting on any information provided. For expert assistance, contact us.
Key Facts About Specimen Newspaper Notice
- Applies in: All states across India, under the relevant central law.
- Mode: Mostly online via the official government portal.
- Typical timeline: Ranges from a few days to a few weeks depending on the case.
- Non-compliance: May attract penalties, interest or late fees.
- Expert help: TaxClue completes the entire process end to end for you.
Must the postponement notice be in the same newspapers?
YES — publish in the SAME newspapers where the original AGM notice was published. This ensures shareholders who saw the original notice are informed of the change. For listed companies: (1) same English national daily, (2) same vernacular daily. If the original newspapers are not available: publish in newspapers of comparable circulation in the same region. Additionally: upload on company website and intimate stock exchange.
When should the postponement notice be published?
BEFORE the original AGM date — so members know about the postponement before they travel to the venue. Best practice: publish at least 3-5 days before the original date. If the postponement decision is made very close to the AGM date: publish immediately AND send individual notices (email/SMS) to all members. For listed companies: intimate the stock exchange IMMEDIATELY upon the Board's decision to postpone — before the newspaper publication.
Over 90% of compliance penalties in India arise from missed due dates — timely handling can save businesses thousands of rupees each year.
Specimen Newspaper Notice: a key compliance topic in Indian tax and corporate law that businesses and individuals must understand to remain compliant.
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Why This Matters
Staying compliant with Indian regulations protects your business from penalties, interest and unnecessary legal trouble. It is always wise to maintain proper records and documentation so that any future scrutiny can be handled smoothly. Rules and thresholds in drafting pleadings are revised periodically, so it helps to review your obligations at the start of each financial year. Professional guidance from a qualified CA, CS or advocate ensures that filings are accurate and submitted well before the due date.