Change Registered Office explained: this guide covers what it means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
A company can change its registered office within the same city, to another city/state. The process and forms depend on the extent of the change.
Types of change
- Within the same city — a board resolution and INC-22
- To another city within the same RoC/state — special resolution + INC-22
- To another state — special resolution, regional director approval and INC-23/INC-22
Process
- Pass the required resolution
- File INC-22 (and INC-23 for inter-state) within the timeline
- Update the address on all records, PAN, GST and letterheads
Timeline
INC-22 must generally be filed within 30 days of the change.
Frequently Asked Questions
How do I change a company's registered office?
Pass the required resolution and file INC-22 (and INC-23 for inter-state moves) within 30 days.
What form is used to change registered office?
INC-22 (with INC-23 for a change of state).
Does changing office to another state need approval?
Yes — a special resolution and Regional Director approval.
What is the timeline to file INC-22?
Within 30 days of the change.
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Talk to an expert →Key Facts About Change Registered Office
- Applies in: All states across India, under the relevant central law.
- Mode: Mostly online via the official government portal.
- Typical timeline: Ranges from a few days to a few weeks depending on the case.
- Non-compliance: May attract penalties, interest or late fees.
- Expert help: TaxClue completes the entire process end to end for you.
How do I change a company's registered office?
Pass the required resolution and file INC-22 (and INC-23 for inter-state moves) within 30 days.
What form is used to change registered office?
INC-22 (with INC-23 for a change of state).
Over 90% of compliance penalties in India arise from missed due dates — timely handling can save businesses thousands of rupees each year.
Change Registered Office: a key compliance topic in Indian tax and corporate law that businesses and individuals must understand to remain compliant.
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Why This Matters
Staying compliant with Indian regulations protects your business from penalties, interest and unnecessary legal trouble. It is always wise to maintain proper records and documentation so that any future scrutiny can be handled smoothly. Rules and thresholds in company law are revised periodically, so it helps to review your obligations at the start of each financial year. Professional guidance from a qualified CA, CS or advocate ensures that filings are accurate and submitted well before the due date.
Small businesses and startups especially benefit from setting up a simple compliance calendar to track recurring deadlines. Government portals now allow most applications and filings to be completed online, reducing paperwork and turnaround time. Keeping your PAN, registration certificates and board resolutions organised makes every subsequent filing faster. When in doubt, it is better to seek clarification early rather than risk a notice or a late-filing penalty later.
A clear understanding of the applicable law helps you make confident, well-informed business decisions. TaxClue's experts regularly assist businesses across India with end-to-end company law support at transparent, affordable pricing. Timely compliance also improves your credibility with banks, investors and government authorities. Reviewing your obligations with a professional at least once a year keeps your business audit-ready and stress-free.
Staying compliant with Indian regulations protects your business from penalties, interest and unnecessary legal trouble. It is always wise to maintain proper records and documentation so that any future scrutiny can be handled smoothly. Rules and thresholds in company law are revised periodically, so it helps to review your obligations at the start of each financial year. Professional guidance from a qualified CA, CS or advocate ensures that filings are accurate and submitted well before the due date.
Small businesses and startups especially benefit from setting up a simple compliance calendar to track recurring deadlines. Government portals now allow most applications and filings to be completed online, reducing paperwork and turnaround time. Keeping your PAN, registration certificates and board resolutions organised makes every subsequent filing faster.