Updated: DIR-3 KYC is no longer an annual filing
The Companies (Appointment and Qualification of Directors) Amendment Rules, 2025 (G.S.R. 943(E) dated 31 December 2025), in force from 31 March 2026, rewrote Rule 12A. DIR-3 KYC is now filed once every three consecutive financial years, on or before 30 June of the year following the third year — not every 30 June. A single unified Form DIR-3 KYC Web replaces the old e-form and web service. For anyone compliant at the changeover, the next filing is due 30 June 2028. A change in mobile number, email or address must still be updated within 30 days, and does not reset the three-year cycle. The ₹5,000 late fee and DIN deactivation are unchanged. Full explainer →
File DIR-3 KYC-WEB -- explained: this guide covers what File DIR-3 KYC-WEB -- means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
What Is Form DIR-3 KYC-WEB?
Form DIR-3 KYC-WEB is an electronic form prescribed under the Companies Act, 2013 for the purpose of Simplified online KYC for directors with no changes. It is mandatory to file this form with the Registrar of Companies (ROC) through the MCA V3 Portal within the prescribed timeline.
| Parameter | Details |
|---|---|
| Form Number | DIR-3 KYC-WEB |
| Purpose | Simplified online KYC for directors with no changes |
| Applicable Section | Rule 12A |
| Filing Deadline | Once every 3 years |
| Portal | MCA V3 Portal (mca.gov.in) -- Business User Login only |
| Late Filing Fee | Rs. 100 per day of delay (no maximum cap) |
When Must This Form Be Filed?
Form DIR-3 KYC-WEB must be filed under Rule 12A of the Companies Act, 2013. The filing deadline is Once every 3 years from the date of the relevant event or transaction.
Failure to file within the prescribed period attracts additional fees of Rs. 100 per day of delay with no upper cap. For delays exceeding 270 days, condonation from NCLT may be required, involving significant additional legal expense.
Documents and Attachments Required
- Certified true copy of Board Resolution / Special Resolution authorizing the filing
- All supporting documents as prescribed in the form instructions
- Proof documents as applicable (NOC, consent letters, declarations)
- Any order of court/NCLT/Central Government (if applicable)
- Explanatory statement under Section 102 (if shareholder approval was required)
Step-by-Step Filing Process
Sample Board Resolution
The following is an illustrative Board Resolution. It must be customized to your company's specific circumstances and reviewed by a qualified professional before use.
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF HELD ON AT AT THE REGISTERED OFFICE OF THE COMPANY AT
RESOLVED THAT pursuant to the provisions of Rule 12A of the Companies Act, 2013 and the Rules made thereunder (including any statutory modification(s) or re-enactment(s) thereof for the time being in force), the Board of Directors of the Company hereby approves and authorizes the filing of Form DIR-3 KYC-WEB with the Registrar of Companies, , for the purpose of simplified online kyc for directors with no changes.
RESOLVED FURTHER THAT Mr./Ms. , Director of the Company (DIN: ), be and is hereby authorized to digitally sign and file Form DIR-3 KYC-WEB on the MCA V3 Portal and to execute all documents, declarations, and forms as may be necessary, and to do all such acts, deeds, matters, and things as may be considered necessary, desirable, or expedient in connection therewith, for and on behalf of the Company.
RESOLVED FURTHER THAT M/s. , Chartered Accountants/Company Secretaries in Practice (Membership No./COP No. ), be and are hereby authorized to certify and sign Form DIR-3 KYC-WEB as the Practicing Professional, as required under the applicable Rules.
Certified that the above is a true copy of the resolution passed at the Board Meeting of the Company.
For
Director
DIN:
Date:
Place:
Government Fees
| Authorized Capital | Normal Fee | Additional Fee (Late) |
|---|---|---|
| Up to Rs. 1,00,000 | Rs. 200 | Rs. 100/day |
| Rs. 1,00,001 to Rs. 5,00,000 | Rs. 300 | Rs. 100/day |
| Rs. 5,00,001 to Rs. 25,00,000 | Rs. 400 | Rs. 100/day |
| Rs. 25,00,001 to Rs. 1,00,00,000 | Rs. 500 | Rs. 100/day |
| Above Rs. 1,00,00,000 | Rs. 600 | Rs. 100/day |
Common Rejection Reasons
- DSC not associated with V3 profile: Register your DSC under Business User account before filing.
- DIN deactivated due to KYC non-compliance: Complete DIR-3 KYC/DIR-3 KYC-WEB before attempting any filing.
- Incorrect section/rule reference: Double-check the applicable section and rule in the form.
- Attachment missing or illegible: Ensure all mandatory attachments are uploaded in clear PDF format.
- Pre-scrutiny errors not resolved: Run pre-scrutiny and fix ALL flagged issues before submission.
- Fees not paid / payment failure: Use only online payment (card/net banking). Keep transaction receipt.
- Mismatch with master data: If company details have changed, update master data first through appropriate forms.
Penalties for Non-Filing
| Default | Company | Officers |
|---|---|---|
| Late filing | Rs. 100/day additional fee | May face proportionate penalty |
| Non-filing beyond 270 days | NCLT condonation required | Director disqualification risk |
| False statement in form | Rs. 1 lakh to Rs. 10 lakh | Imprisonment up to 6 months |