ORDER CANCELLATION
[Company Letterhead]
Date: [DD/MM/YYYY]
To,
[Recipient Name]
[Supplier Company Name]
[Supplier Address]
Subject: Cancellation of Order No. [Order No.]
Dear [Mr./Ms. Recipient Name],
We refer to our Purchase Order No. [Order No.] dated [Order Date] placed for [Goods/Services] worth Rs. [Amount]. Due to [Reason — e.g., a change in requirement / delay in delivery / revised plans], we are constrained to cancel the said order with immediate effect.
We request you to acknowledge this cancellation and stop any further processing or dispatch against the order. Kindly refund the advance of Rs. [Advance Amount], if any, to Account No. [Account No.] within [Number] days.
We regret any inconvenience caused and value our continued relationship for future requirements.
[Your Name]
[Designation], [Company Name]